If you’re expanding your business or considering making changes to your office, an office relocation or refurbishment can increase productivity, efficiency and brand perception.
Here are the necessary steps we believe you should take during your planning stage to ensure a stress free office relocation.
First of all let’s start with the three key areas to think about and discuss before you sit down and tackle some of the finer details.
1. Budget – What can you realistically afford?
The first question to ask is whether you could cut costs in certain areas of the business by relocating your office. A well thought out office relocation should enhance your relationship with your customers, clients and suppliers. It should also inspire your staff and enable them to work more productively and efficiently.
2. Space – Do you want more or less of it?
Choosing a space that’s perfect for ‘right now’ but doesn’t allow room for expansion could prove costly further down the line. It’s a balancing act because at the same time you don’t want to be occupying acres of disused space if it won’t be used effectively. Talking to your fit out company about the different options should help you weigh up the pros and cons and come up with the solutions.
3. Dynamic – What’s the potential for your business to evolve?
Now’s the perfect time to take a critical look at whether your business is currently taking full advantage of your current space. The potential for growth and evolution is essential to any business and ideally your new office environment will need to be able to cope and adapt seamlessly with future developments.
The first thing to do is to appoint an internal leader to oversee the office move. It’s important to have someone who knows the company inside out, and exhibits some of the following qualities:
• Strong vision for your business
• Good communication skills
• Problem Solving Skills
An office refurbishment or relocation is a major investment and you don’t want to get stung by hidden or unforeseen costs along the way. Get your finance director and fit out company working together and produce a realistic budget for the whole project. Consider incorporating some of these costs in your budget:
An office relocation is the perfect opportunity to reflect on what works and what doesn’t in your existing premises. This will involve covering all aspects from interior design, storage facilities, privacy, to the location of the office itself, and much more. As interior design and fit out experts we are able to do all the hard work for you here. Having identified the strengths and weaknesses, you’ll be in an ideal position to look at where improvements could be made.
But before all this you must ensure to set up a clean exit strategy. It’s easy to get caught up in the excitement of moving to a new location and forget that there may be loose ends you need to tie up at your existing premises. Remember you’re responsible for fulfilling your company’s lease obligations, as well as organising the physical removal of your company’s property from the building.
Remember that great communication is key. It is essential to keep your team in the know through the whole process. Hold meetings, post bulletins on the notice board and your internal website, and send regular emails to let them know how things are going. Talk to them individually as well – they’ll appreciate being kept in the loop and be more likely to assist you in the transition process.
Relocating offices requires organisation. If boxes aren’t packed and belongings are unaccounted for prior to the arrival of the removal services, you’ll experience further delays and possibly incur extra costs. To avoid this scenario, provide them with a clear and concise timetable of events.