Top Five Workplace Tech Trends for 2025

Tech trends shaping the workplace in 2025

This year’s leading tech trends reflect the priorities of modern workplaces: optimising energy use, empowering hybrid work, leveraging data for smarter decisions and embracing immersive digital environments. Whether you’re aiming to reduce costs, enhance collaboration, or create a more sustainable workspace, these innovations are setting the stage for a more connected and productive future.

The use of motion sensors and smart tech devices in offices will be a continued trend, with JLL’s survey claiming that 45% of occupiers plan to adopt energy and emissions management technology over the next 12 months. This tech is pivotal in helping businesses optimise heating, cooling and electricity to deliver significant cost savings and sustainability gains.

Passive technology can also have a massive impact on indoor environmental quality, or IEQ. Through early-stage design and architectural interventions, rather than later-stage engineering interventions, workplace interiors can be made more sustainable and amenable for their occupants. For example, building size, height and orientation, and exposure to sunlight and prevailing winds, can help to enhance internal light levels, ventilation and thermal comfort. Crucially, passive strategies also reduce the maintenance, cost and energy involved in major heating, cooling and lighting systems.

Employees now expect to be able to work seamlessly from anywhere on any device, and businesses are seeking to match that demand. Data from Envoy suggests that 40% of workplace leaders invested more in conferencing technology last year, so it’s likely we’ll continue to see new software-agnostic systems being developed. This will mean businesses can use multiple and diverse devices across different locations and meeting rooms, increasing opportunities for collaboration.

AV screens are improving, too, with developments in organic light-emitting diode (OLED) technology further transforming the user experience. Significantly thinner and more sophisticated than standard LEDs, OLEDs light up using organic electroluminescent layers. Delivering sharper, brighter and better picture quality, OLED-powered displays will bring greater clarity – and lower energy consumption – to video conferencing suites across the corporate world.

Scheduling software and tech solutions are designed to support flexible working policies and enable greater fluidity in resource management. Such tools help employers monitor staff movements, providing certainty in space allocation and availability. Often integrating with standard programmes, like Microsoft Office, these tech innovations make for a smoother on-site experience and facilitate collaboration without congestion.

Systems like Condeco also enable employees to book meeting rooms and desks remotely via mobile apps, which means they can plan their time on-site and make strategic decisions about the spaces they occupy. As a result, the utilisation of the workspace becomes optimised, increasing the potential for productive interaction and overall improvements in performance.

In the workplace, examples of these innovations include smart thermostats, lights and coffeemakers, which discharge their key functions automatically in response to ambient conditions (temperature, occupancy levels) or pre-learned personalised requirements (decaf, milk).

Generative AI is also being integrated into businesses to perform more advanced operations. For example, chatbots and avatars are increasingly being deployed in customer services to handle basic customer interactions and questions. Additionally, generative AI will continue to shape the future of work by empowering people with the tools to progress their careers, which has the potential to reduce barriers to learning and ultimately create a more diverse workplace in the years to come.

In industries like architecture and product development, XR allows real-time collaboration on 3D models with global teams, enhancing creativity and reducing project timelines. Similarly, businesses are using Metaverse platforms for virtual onboarding and training, providing employees with interactive, gamified experiences that improve knowledge retention and engagement.

As the technology matures, hardware like lightweight XR glasses is becoming more accessible, reducing barriers to adoption. By embracing the Metaverse and XR, businesses can enhance productivity, foster deeper collaboration and redefine the concept of the physical workplace.