The workplace doesn’t just need to look good: it needs to work. That’s where office space planning comes in.
In this article, we delve into the definition of office space planning, highlight the benefits and look at the process step-by-step. Are you ready to transform your workplace? Keep reading.
What is office space planning?
In simple terms, office space planning is about ensuring a business’ people, furniture and technology all physically fit into the workspace. But, in reality, it’s about so much more than that. Office space planning is about creating a space that works for the business and for its people.
It might come as a surprise, but the workplace is a powerful tool that can help organisations unlock the true potential of the operating model. It is an asset that can help a company’s people, processes and technology to work better together. So, when you think about it – office space planning is incredibly important to achieving business success.
What are the benefits of office space planning?
• Creates synergy between people, place and technology
• Provides individuals with the spaces they need to work effectively
• Opens lines of communication between departments
• Accommodates future growth
• Saves floor space and reduces rental costs
There is no single correct way to plan and design an office space. Every workspace should be designed to suit the specific needs of the user – the business and its people. But, there is a set process you can follow to ensure you plan your office space effectively: analyse your current workspace, define your needs for the new space and plan your future office!
1. Analyse your current space
At this stage, you need to gain a thorough understanding of how your company works in your current space. It’s a good idea to carry out a workplace survey to uncover what works for your team members and what could be improved. Asses how much time is spent in each area, factor in IT and communications infrastructure and consider how your staff communicate. It might be worth hiring a workplace consultant to analyse your current workspace and suggest ways to optimise the space to improve engagement, enhance performance and drive meaningful change throughout the organisation.
2. Define your workplace needs
Next, you need to define your workplace needs. How do you want people to behave in the new or refurbished workspace? Do you want to encourage cross-departmental collaboration, encourage agile working, provide employees with private spaces for high-concentration work or allow space for future growth? An office can be designed to achieve connectivity, encourage creativity or accommodate rapid growth. This is the time to work out what your business needs from the workplace and align it with your future goals.
3. Plan your office space
Now for the exciting part – planning your future office space. This phase is all about exploring how you want your new space will look and feel. But, more importantly, it’s about working out how your workplace can support your business, people and technology. At this point, it’s a good idea to approach a design and build specialist. They’ll have a much clearer idea of how the space can be tailored to suit your needs. As most commercial leases last five-ten-years, make sure you plan your office space for the future, not just today.